Delaware County District Library is joining the Central Library Consortium (CLC) in 2018. This partnership results in 17 library systems serving 1.5 million residents across seven counties. As a new member, DCDL will have direct access to more than 3.8 million items by joining the CLC. This transition includes: a responsive mobile-friendly catalog for use with smartphones and tablets, text message notifications, and electronic purchasing and receiving capabilities that provide faster access to new material.
Delaware Library patrons will also maintain their expanded collection through a partnership with SearchOhio and OhioLINK. SearchOhio provides access to resources from 42 other public libraries throughout the state. Access to OhioLINK allows patrons to request from over 40 million items within Ohio’s College and University libraries.
“We are delighted to offer the people of our district the opportunity to use the rich resources available from so many excellent central Ohio public libraries, and to share our resources with other users as well. For years, we have promised to provide people the world's information; this partnership helps us deliver on that promise,” said George Needham, Director of the Delaware County District Library.
The Delaware Library will complete its system migrations by March 2018. The consortium will be delivering materials to the new members five days a week. Patrons typically get available items from other CLC libraries 2-3 days after placing their request.
The CLC is a 29-year-old partnership among library systems that share materials, resources, servers, licenses, group purchases and even staff while remaining strong, independent library systems. Libraries in the consortium include: Alexandria, Bexley, Columbus, Fairfield County, Grandview Heights, London, Marysville, Pickaway County, Pickerington, Plain City, Southwest Public, Upper Arlington, Wagnalls Memorial and Worthington.
For more questions regarding the transition, please read on.
- What is the CLC?
- Why is DCDL joining the CLC?
- What libraries are already in the CLC?
- When will this happen?
- How does it affect me?
- Do I need to get a new library card?
- What hiccups can I expect during the transition?
- Will I lose any services I already use?
- Will it look the same when I search for books and materials?
- Will my reader history go away?
- Will DCDL still have a no-fine policy?
- What other new features can I expect?
- Will I still have access to digital services like hoopla, RBdigital, and the Ohio Digital Library?
Question: What is the CLC?
Answer: The Central Library Consortium (CLC) is a group of 14 (soon to be 17) public libraries based in Central Ohio that share library services and provide a pool of library materials to their cardholders. In total, through the CLC there are over 5 million items and over 1 million unique titles available to patrons. Of those items, more than 2.1 million items are shared to fill requests between library systems each year.
Question: Why is DCDL joining the CLC?
Answer: In addition to our own body of nearly 3 million materials and access to other state sharing agencies like OhioLink and SearchOhio, the CLC will provide an additional 5 million items available for our patrons to check out. This means shorter hold periods, faster access, and a family of libraries within driving distance where your DCDL card is honored.
Question: What libraries are already in the CLC?
Answer: CLC member libraries include Alexandria Public Library, Bexley Public Library, Columbus Metropolitan Library, Fairfield County District Library, Grandview Heights Public Library, London Public Library, Marysville Public Library, Pickaway County District Public Library, Pickerington Public Library, Plain City Public Library, Southwest Public Libraries, Upper Arlington Public Library, Wagnalls Memorial Library, and Worthington Libraries. In addition to the Delaware County District Library, in 2018, Granville Public Library and Pataskala Public Library will also join the consortium.
Question: When will this happen?
Answer: Beginning around February 12 and lasting until mid-March, patrons will not be able to request materials through SearchOhio or OhioLink. No materials locally owned within DCDL can be requested beginning February 26 through March 8. These services will be unavailable as we rebuild the huge database of library cardholders and library materials. The week of March 2-8 is when the most noticeable changes will begin happening. The search interface will look different and materials from the CLC will begin to be added to DCDL’s collection. In mid-March, eBooks will also be added back to the search interface.
Question: How does it affect me?
Answer: You can request items from 16 other CLC member libraries and use your card at many of these locations. This means that you will be able to walk into most of these institutions and check out materials using a DCDL card or reserve materials at all of them online. Because of the increased access to more materials and libraries, your hold times will now be shorter for new and popular materials. You can also check out an item from any library in the system, and return it to any other library. Joining CLC also means that the items you check out will automatically be renewed for you if there are no other holds on them: no more worrying about renewing eligible items online or at the library if you need a little extra time. We will also have access to a large selection of music CDs. There will be more advanced searching and filtering options for patrons who would like them. Patrons will also have the option to save searches and have those searches automatically run for them weekly or monthly.
Question: What hiccups can I expect during the transition?
Answer: The search catalog is changing from a platform libraries use called Sierra to a different platform called Polaris. During the transition from February 27 through March 8, DCDL will still be able to check out materials to cardholders, but we will be unable to check items in and process patron reserves. This means that if you are on hold for an item that is returned during that time, you will not be notified until after March 9; and if you need help finding materials, you’ll need to ask a librarian for help. Additionally, the Sierra and Polaris search pages look a little different. Aside from a general learning curve, there will be no major changes to your regular catalog search functions. Finally, as mentioned above, your ability to check out items from SearchOhio will be delayed by about a month. Please plan accordingly and make your requests as early as possible so they are in before the transition.
Question: Will I lose any services I already use?
Answer: If you keep a list of the items you’ve checked out in our system, called a Reader History, this list will not transfer to the new system. We can print out what you have read if you’d like to keep a copy of that information. Please request this information prior to March 1. This same service will be available in the new system and it will begin tracking as soon as you opt-in.
Question: Will it look the same when I search for books and materials?
Answer: No, the search page that you are currently used to on the DCDL website and the new search page will look slightly different. The title, author and general keyword search are still available, as well as an advanced option. Some additions for narrowing search choices will include selecting target audience (adult, juvenile, pre-k), series, genre, and literary form. In addition to seeing where the title is located in DCDL’s system, you’ll also be able to see where it is in the 16 other libraries and their branches. Reading recommendations from NoveList will remain.
Question: Will my reader history go away?
Answer: With the change of systems if you were saving your Reader History on your account at DCDL it will go away. DCDL respects all patron privacy and does not keep individual records of your checkout history. Currently reading history is a preference that DCDL users have the ability to opt into and it is saved from the time of the “opt-in.” If you have been saving your history on your account and you would like a copy of this, please let one of our staff know prior to March 1, and we will gladly print the history for you at no charge. DCDL also suggests using an online site like Goodreads to keep track of your reading history, write reviews, and find new titles to read and enjoy. On the new system, reading history may be enabled and will track once a patron opts-in.
Question: Will DCDL still have a no-fine policy?
Answer: Yes, the no-fine policy that DCDL instituted several years ago will continue. DCDL users will still pay no fines on overdue materials. Fees for lost or damaged items will remain.
Question: What other new features can I expect?
Answer: A responsive mobile-friendly catalog for use with smartphones and tablets will help with easy searching; text message notifications will let you know when your materials are ready; faster purchasing and receiving capabilities means you get faster access to new materials!
Question: Will I still have access to digital services like hoopla, RBdigital, and the Ohio Digital Library?
Answer: Yes! Digital services you’ve come to know and love will still remain easily accessible before, during and after the transition to join the CLC. Go ahead and download or stream away.